Personal Data Processing Notice
Effective date: August 15, 2025.
Last revised: September 13, 2026.
Journal: AI and Science Academic Journal
Platform owner: AI Academic Ltd. (AIFC), registration number (BIN) 260940901080, AFSA registration number: AFSA-O-CA-2026-8266.
Technical data operator: ALTN LLP (Republic of Kazakhstan), processing personal data on behalf of AI Academic Ltd. under a concluded service agreement.
In this document, the term "editorial office" means AI Academic Ltd.
This notice is published in accordance with the Law of the Republic of Kazakhstan "On Personal Data and Their Protection" and governs the collection, storage and use of personal data provided by users of the journal's website.
1. Categories of Data Processed
The editorial office processes the following personal data:
1.1. full name;
1.2. academic degree, position, affiliation;
1.3. contact details (email, telephone, address);
1.4. ORCID, Scopus ID and other scholarly identifiers;
1.5. publication data (article title, abstract, keywords);
1.6. technical information (IP address, cookies, browser data).
2. Purposes of Processing Personal Data
Personal data is processed exclusively for:
2.1. organizing the editorial and peer-review process;
2.2. publishing articles and metadata;
2.3. maintaining the journal's archive and its indexing in databases;
2.4. sending notifications about new issues;
2.5. complying with the legislation of the Republic of Kazakhstan.
3. Legal Grounds for Processing
3.1. Personal data is processed on the basis of:
3.1.1. the consent of the personal data subject;
3.1.2. the requirements of the Law of the Republic of Kazakhstan "On Personal Data and Their Protection";
3.1.3. international standards in the field of scholarly publishing (COPE, GDPR when working with international authors), and, with respect to data processing by AI Academic Ltd., also the Astana International Financial Centre's Data Protection Regulations (AIFC Data Protection Regulations).
4. Data Storage and Protection
4.1. Personal data is stored on secure servers, access to which is restricted to authorized editorial staff.
4.2. The retention period for personal data is no less than the period for which the journal's archive exists.
4.3. Data is protected against unauthorized access, alteration, loss or disclosure.
5. Transfer of Data to Third Parties
5.1. Personal data may be transferred only in the following cases:
5.1.1. when indexing articles in international scholarly databases (Scopus, DOAJ, CrossRef, Google Scholar);
5.1.2. pursuant to lawful requests from государственных authorities of the Republic of Kazakhstan;
5.1.3. with the author's consent.
5.2. The journal does not sell or transfer personal data for commercial purposes.
6. Rights of Personal Data Subjects
Users have the right to:
6.1. obtain information about which data is processed;
6.2. request the correction, supplementation or deletion of their data;
6.3. withdraw consent to data processing;
6.4. appeal the actions of the editorial office in accordance with the legislation of the Republic of Kazakhstan.
7. Consent to Data Processing
By using the website and submitting articles, the user confirms their consent to the processing of personal data in accordance with this document.